Job opening detail :
Licensing Coordinator, Publishing
posted: Nov. 17, 2022
Offered by:
Smithsonian Enterprises
Health; Dental; 401K
Full Time
Washington, DC
Licensing Coordinator, Publishing

Smithsonian Enterprises is currently seeking a Licensing Coordinator, Publishing for the Licensing & Consumer Educational Products team in Washington, DC. The Licensing Coordinator will work to develop and support Smithsonian opportunities with identified and approved companies and organizations in the consumer marketplace. This role will assist with product ideation, product development, and sales materials to build our licensed publishing product portfolio. Products may include but are not limited to, publishing products, educational products, digital content products, and publishing adjacent products such as calendars and note cards.

Duties and Responsibilities include the following:

• Supports the licensing team in cultivating new business opportunities and maximizing the performance of existing licensees.
• Assists in supporting assigned licensees, including regular communication, developing a keen understanding of licensees’ needs and opportunities, and communicating those needs/opportunities to supervisor in the context of Smithsonian’s overall licensing strategy.
• Monitors performance of assigned licensees for conformance to contractual requirements, marketing expectations, and budgetary goals.
• Researches Smithsonian content and imagery, as well as other resources, for the purpose of supporting the development of assigned products and licensed books.
• Conducts content reviews for accuracy and standards for the development of books and other publishing products.
• Maintains databases for publishing licensee products in development.
• Acts as liaison between curators and licensees for assigned products to ensure product accuracy and vetting completion within contractual timelines.
• Helps develop targeted sales materials that clearly identify the benefits, services and value of the Smithsonian brand and product proposition.
• Researches prospects for the purpose of identifying needs, wants, problems and opportunities for Smithsonian to provide a solution based proposal. Stays abreast of publishing market trends such as growth trends, retail conditions, product trends, demographic trends, new technologies and competition through industry newsletters & conferences, trade magazines and by networking with internal and external contacts in the publishing community.
• Keeps supervisor up to date on all pertinent activities and information within their area of assignment by providing weekly activity reporting.

Education/Knowledge /Qualifications:
Bachelor’s Degree in Business, Marketing, English, Communications, or related field required

• 4+ years in trade publishing and/or book development experience required.
• Experience in editorial management, copy writing, copy editing, and writing marketing copy is a required.
• 2-3 years in licensee management preferred.
• Familiarity with publishing industry terms and business models.
• Excellent written and verbal communication skills to successfully develop relationships with prospective partners, and to negotiate sensitive issues with curatorial staff and prospects.
• Demonstrated experience working with publishers, developing business to business relationships, and managing multiple projects simultaneously.
• Ability to keep abreast of market trends that affect the Smithsonian’s ability to monetize these trends.
• Ability to assist with the creation of sales materials.
• Ability to listen actively, synthesize licensees’ needs and then present a solution in a flexible and responsive manner.
• Ability to interact, cooperate and work closely with all levels of internal and external colleagues.
• Must have excellent time management skills.
• Must have excellent research, fact checking, and analytical skills.
• Technologically savvy with excellent skills with PowerPoint, Excel, and Word, including the ability to create pivot tables and other forms of data extraction.

Salary: Up to $68,000 annually - Salary commensurate with experience

To apply: Email resume and cover letter with salary requirements to

Please include job title in the subject line. No phone calls, please.

Excellent Benefit programs including Health Insurance, Life Insurance, Dental/Vision Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Program, Smithsonian Discounts, Flexible Spending Account (Health & Dependent Care)

Final candidate selection will be subject to the applicant’s successful completion of a pre-employment background check and subsequent background investigation for a position classified as low risk. Selectee will be required to serve a one-year probationary period. Applicants must be eligible for employment within the US without sponsorship. This is not a Federal Service position.

The Smithsonian Institution is an Equal Opportunity Employer. We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs.

To ensure compliance with an applicable preliminary nationwide injunction, which may be supplemented, modified, or vacated, depending on the course of ongoing litigation, the Smithsonian Institution will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. The Smithsonian Institution may request information regarding the vaccination status of selected applicants for the purposes of implementing other workplace safety protocols, such as protocols related to masking, physical distancing, testing, travel, and quarantine.
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