Job opening detail :
Operations Assistant
posted: Aug. 8, 2019
Offered by:
Encounter Books
Health; 401K
Full Time
New York, NY
Operations Assistant who will work closely with senior staff and assist in all aspects of office management, contracts and rights management. Experience in publishing/operations is preferable, though not mandatory.

Must be motivated, great at multitasking, and a team player. Candidates must have excellent organizational skills and a strong interest in book publishing. Candidates should also be self-starters with impeccable attention to detail and possess a proactive and independent approach to work. Proficiency in MS Word, Excel, and Outlook are required.

General duties include:

•Coordinate Accounts Payable schedule and bill payment
•Handle third party rights requests
•Handle direct sales through the office or distributor
•Maintain internal recordkeeping database and royalty calculating software database
•Enter contracts into recordkeeping database
•Enter contracts into royalty calculating software
•Enter monthly sales into royalty calculating software
•Using royalty software, calculate and issue author royalty statements and payments
•Register books for copyright with the Library of Congress
•Handle bank deposits and maintain accounting records
•Track grants, sales, and other income
•Generate and keep track of necessary tax documents as needed
•Maintain office by ordering supplies and equipment as needed
•Work closely with accountants to track and report inventory
•Work closely with senior staff to assist in other duties as needed
About Our  
Encounter Books is an activity of Encounter for Culture and Education, a tax exempt, non-profit corporation dedicated to strengthening the marketplace of ideas and engaging in educational activities to help preserve democratic culture. With a strong, serious, best-selling, and quickly growing non-fiction list, Encounter Books maintains a position at the forefront of America’s intellectual imprints. In 2009 the publisher launched the Encounter Broadsides series, which currently boasts over 50 titles published on quick deadlines to provide the most relevant commentary on today’s hot-button political topics. Written by some of our most lively and perceptive commentators, they make the case for liberty and the institutions of democratic capitalism at a time when they are under siege from the resurgence of collectivist sentiment and anti-democratic feeling. And in an age where even the technologies of intellectual exchange are changing at lightning speed, all Encounter Books and Broadsides are available in a variety of ebook formats; increasingly, titles include multimedia enhancements in the form of embedded video and live internet links. Promoting intelligent debate and combating the current distortions of American past and present, Encounter is a leading voice in the dialogue of ideas.
Cait Kiley
Lower Manhattan near Union Square
Please take a look at the website for more info. Please send resumes with cover letters attached to:

Cait Kiley
Operations Manager
Job #:
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