Job opening detail :
Contracts Assistant to Senior Literary Agent
posted: Jan. 10, 2019
Offered by:
ICM Partners
Benefits:
Health; Dental; 401K
Duration:
Full Time
Location:
New York, NY
Requirements:
This is an exciting position for people who have a passion for books and good storytelling where you can learn the mechanics of the publishing business and observe how a Partner networks, advocates for their clients, and builds successful careers for artists. The ideal candidate will come with a strong business affairs background and experience with contracts, accounting, and client servicing.

ESSENTIAL FUNCTIONS

Contract Administration
• Compile deal notes, deal memo, and maintain all of agent’s deal files
• Vet all of agent’s contracts and prepare materials for Media Rights and Business Affairs team
• Research account details of publishing contracts and coordinate signing/countersigning
• Track due dates for advance payments and chase payments for open domestic deals
• Compile monthly delivery reports
• Book domestic contracts
• Vet and draft amendments and smaller deals that come through agent’s desk, including: anthology agreements, schedule amendments, payout amendments, ebook amendments, collaboration
agreements, serial deals, and audio, film and print permission agreements.

Permissions
• Confirm rights, negotiate fees, and draft permission licenses for permissions.
• Answer and direct permission queries

Tax
• Arrange signing for all US and foreign tax documents
• Field all client tax-related questions

Financial
• Log, review and forward payments to clients
• Field client payment queries
• Organize client payment information and track payments
• Audit foreign payments
• Chase overdue/unpaid client payments

Research
• Field publication rights queries
• Provide sales reports and information for clients
• Organize payout and advance history for agent to negotiate new deals
• Organize historic and archival materials for estate valuations
• Review royalties and contracts

Administration
• Act as a liaison between inquiring parties, agents/authors, editors, and subsidiary rights teams
• Handle and route incoming phone calls and emails
• Manage agent’s calendar and appointments
• Track manuscripts and create reader’s reports

Media Rights
• Track media rights deals and payments with Business Affairs’ office
• Vet all of agent’s contracts and prepare materials for Media Rights and Business Affairs team

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

POSITION QUALIFICATIONS
Competencies, Skills & Abilities:
• Bachelor’s degree required
• At least one year of administrative experience or strong internship experience required
• Must be up to date on latest literary business news
• Excellent written and verbal communication skills with the ability to communicate professionally with colleagues, clients and buyers
• Must have superb organizational, time management, and project management skills with an exceptionally strong attention to detail
• Ability to handle confidential/sensitive information discretely and with diplomacy
• Ability to multi-task in a fast paced-environment
• Unafraid to ask questions
• Proficiency in MS office, Excel and Outlook
• Must have a love for reading and a passion for the books business!

Education: BA/BS degree with a strong academic record. Concentration in areas of Business Administration, English, Literature, etc. strongly preferred
Experience: A minimum of 1-2 years of work experience in a professional office environment required.

Computer Skills: Proficiency in MS Outlook, Excel, Word, and PowerPoint. Expert level with Windows/PCs. Knowledge and experience with multi-line office phones.
About Our  
Company:
ICM Partners is dedicated solely to the representation of artists, content creators, authors, artisans and journalists. Many of the biggest hits in motion pictures, television, music, and publishing were created on the page, on the stage, in front of, and behind the camera by the agency's clients. The company has the expertise of a legacy agency, with decades in the business, coupled with the entrepreneurial spirit of its agent owners who bought the company in 2012, and operate it with its client's best interests at the forefront of everything they do. The firm has offices in New York, Los Angeles, Washington D.C., and London.
Contact:
Human Resources
Address:
65 East 55th Street, NY, NY 10022
Special  
Instructions:
Qualified applicants only, please submit your resume and cover letter in PDF format to HumanResourcesNY@icmpartners.com.
Job #:
23116
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