Job opening detail :
Executive Assistant to the Publisher-Little, Brown Books for Young Readers
posted: Feb. 27, 2018
Offered by:
Hachette Book Group
Full Time
New York, NY
The Executive Assistant serves as the right hand to the Publisher and Deputy Publisher and is responsible for managing the communication and administrative functions of the publisher’s office as well as office management for the overall department, which includes editorial, design, marketing, and publicity.

Specific responsibilities include:

Department Administration

• Screen, direct, respond to and transfer phone calls
• Event planning: coordinate and prepare materials for on-site and off-site corporate events, department meetings, and celebrations
• Order office supplies
• Route and sort mail
• Maintain departmental files
• Coordinate list management grids and seasonal sales presentations under supervision of Associate Publisher
• Prepare and maintain weekly department attendance
• Manage magazine subscriptions for department
• Maintain departmental contact list

Executive Administration

• Executive Assistance
• Manage the Publisher’s calendar
• Create PowerPoint presentations
• Traffic materials for Publisher’s approval
• Act as liaison between Publisher and internal/external clients
• Process T&E expense reports
• Coordinate reservations for business meals and travel
• Draft correspondence on Publisher’s behalf
• Order and send materials for authors and agents
• Maintain general office upkeep


We are looking for a self-starter who can anticipate the needs of two busy executives and enjoys working in a creative, fast-paced environment. The ideal candidate will have a minimum of 2 years prior office/administrative experience and excellent communication, organizational, computer, and multi-tasking skills. As the assistant will be in contact with diverse constituents, including department staff, senior management, and best-selling authors, strong oral and written communication and interpersonal skills as well as an ability to maintain confidentiality are a must. An interest in children’s publishing is desired.
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