Job opening detail :
Payroll Administrator
posted: Feb. 26, 2018
Offered by:
W.W. Norton
salary based on experience + extensive benefits package
Health, Dental, 401K, Profit-sharing
Full Time
New York, NY
W.W. Norton & Company is seeking a Payroll Administrator to join the Human Resources department. As a member of the HR team, the Payroll Administrator is responsible for preparing, processing, and balancing bi-weekly payroll for 400+ employees, residing across 40+ states. This individual also performs administrative duties relating to compensation and benefits, including payroll and benefits spreadsheet preparation and benefit invoice auditing.

Other Essential Job Responsibilities Include:
• Following completion of payroll, complete 401(k) funding and generate journal entries for the accounting department.
• Maintain department reports, records and excel logs.
• Prepare and file certain taxes that are not handled by ADP.
• Answer employee inquiries relating to payroll.
• Coordinate data collection to process payroll and distribute related payroll reports.
• Investigate and correct errors related to payroll in a timely manner.
• Audit W-4s, payroll balance sheets, YTD earnings, time sheets and invoices and resolve errors prior to payroll processing.
• Complete employment verifications.
• Run and distribute daily/weekly reports to the finance department.
• Handle year-end reporting for US and Canada including ACA filing and W2 distribution.
• Process employee hires and terminations in ADP.
• Assist with other projects related to payroll, including audits throughout the year.
• Critically review and analyze current payroll, benefits and tax procedures in order to recommend changes leading to more efficient, best-practice operations.
• Data entry and other administrative support tasks as assigned, such as filing, copying, shredding and organizing.

Please note - this job description is not designed to cover all activities required of the employee.

Required Qualifications:

• 5+ years’ experience processing high volume, multi-state payroll (U.S.).
• Experience with Canadian payroll a plus.
• Extensive knowledge of ADP Workforce Now (Payroll and Time and Attendance systems).
• Should possess solid understanding of general accounting and taxes as it relates to payroll administration, and of internal processes related to payroll administration.
• Working experience of payroll tax at the federal, state and local levels.
• Strong knowledge of wage & hour, FLSA, and other legal requirements pertaining to payroll.
• Must exhibit strong personal integrity and be capable of working with sensitive information and keeping sensitive information confidential.
• Attention to detail and the ability to maintain a high level of accuracy under pressure.
• Ability to work independently and confidently manage all aspects of the payroll process, including post-processing duties (journal entries, 401k funding, etc.).
• Proficiency in Microsoft Office Suite is essential.
• Must possess excellent verbal and written communications skills.
• Employment eligibility to work in the US is required.
• Ability to work full business hours from Norton’s NYC office.

Ready to Apply? Qualified candidates should apply via our website:
Applicants must submit both a resume and cover letter to be considered.
About Our  
About Norton:

W.W. Norton & Company, Inc. is the oldest and largest publishing house owned wholly by its employees. W.W. Norton strives to carry out the imperative of its founder to “publish books not for a single season, but for the years in the areas of fiction, nonfiction, and poetry”. For more information about the Company, please visit us online at:

W. W. Norton & Company is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.
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