Job opening detail :
Editorial Assistant
posted: Mar. 2, 2018
Offered by:
New York City Book Publisher
Health, Dental, 401K, Profit-sharing
Full Time
New York, NY
A NYC book publisher is seeking a bright, organized, and adaptable Editorial Assistant with excellent written and verbal communication skills. In this role, the Editorial Assistant will support the Company’s Professional Books Department, which publishes titles in the fields of education and mental health.

Essential Job Responsibilities include:

• Management of manuscripts: Setting and adhering to schedules. Preparing manuscript for copyediting and production. Checking art and tracking permissive material. Coordinating text and illustrations programs. Applying for CIP/copyright.
• Data management: distributing change memos and maintaining accuracy of data on internal web-based information portals, including print and ebook prices, book titles, publication dates, author information, binding details, etc. Information gathering and following up.
• Telephone and message management: Professionally interacting with authors, marketing, and sales staff, and others to relay messages and follow-up on requests/information. In general, anticipating when to proactively act on messages and relaying messages with a sense of urgency.
• Document management: Faxing, copying, printing, emailing. Organizing and maintaining files.
• Contracts: overseeing the execution of all Professional Books contracts, including maintenance of meeting minutes, submitting contract requests, interfacing with contracts staff to track status of contracts in development, and ensuring that all author advance monies are paid on time.
• Creating and editing Excel and Word documents to support various projects and/or office responsibilities.
• Providing miscellaneous administrative support for other members of the department as needed.
• Overseeing maintenance of house library.

Required Qualifications Include:

• Bachelor’s degree.
• At least one year of prior book publishing experience is a must.
• Employment eligibility to work for any employer in the US.
• Ability to work full business hours (9-5, M-F) from the Company’s NYC office.
• Interest in professional publishing strongly preferred (this is not a trade position)
• Must be highly organized, disciplined, self-directed, and independent.
• Must be detail-oriented, making sure that all aspects of their daily activities are handled with accuracy, with minimal mistakes.
• Must have excellent verbal and written communications skills.
• Must have good time management skills, be organized, and be capable of multi-tasking across departments, activities, and projects.
• Must be able to anticipate needs and deliver timely, relevant solutions and actions.
• Must be able to develop rapport and relationships with all levels of employees. Must be seen as knowledgeable and capable of handling sensitive, critical information.
• Must be proactive, flexible and adaptive in a rapidly changing environment and adjust with a “can-do” attitude.
• Proficiency in Word, PowerPoint, and Excel
• Mastery of email and calendar management tools, specifically Outlook
• Familiarity with Photoshop a plus.
• Willingness to travel to conferences if needed. Travel is light to minimal.
About Our  
The Company is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, or any other protected factor.
Qualified candidates should apply by sending a copy of their resume and cover letter to:

Please note: All qualified candidates will be considered, but due to the high volume of applications it is only possible for us to contact those selected for an interview.
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