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Subsidiary Rights and Sales Assistant  
  posted: Feb. 2, 2017
 Offered by: 
The New Press
Health, Dental, 401K
Full Time
New York, NY
The New Press (TNP) an award-winning, nonprofit book publisher located in the Wall Street area ( has an exciting opportunity for a Subsidiary Rights and Sales Assistant to join our organization

This is a new full-time position reporting to the Director of Sales and Subsidiary Rights and responsible for administrative work in support of the director and the inventory and sales manager. Responsibilities include but are not limited to

Review and negotiate permissions’ requests; generate and process contracts and payments; maintain spreadsheets for processing of licenses and receipt of payments; seasonal review of the grant of rights for new title releases; maintain and update internal spreadsheet of the grant of permissions organized by ISBN; seasonal upload of new releases to the CCC; process quarterly payments from CCC.

Subsidiary Rights-
Provide subagents and licensors with submissions materials; maintain spreadsheets for submissions, contracts, and payments; research expiring licenses for renewal; assist in creation of the Frankfurt and London Book Fair guides: review titles for inclusion based on a review of contract rights, publication schedule in FileMaker, and availability of submissions material and write book descriptions.

Generate first drafts of author and subsidiary rights contracts based on templates and the deal terms for each contract; maintain spreadsheets for all contracts and undertake data entry in FileMaker for author contracts.

Process check requests from editorial to finance; reconcile monthly bank statements from finance with royalty statements from licensors and chase missing statements; file documents.

• Compile agenda for weekly call with distributor; sit in on call; send follow up notes to agenda after call.
• Administrative support for bulk sales.
• Edelweiss: upload DRCs and supplemental materials; assist as requested in the creation of subject specific catalogs.
• Ingram: upload TNP materials as requested.
• Keep seasonal schedules up-to-date: communicate Ingram AI and supplemental materials deadlines to Publicity and Marketing, Editorial, and the Publisher; assist in transfer of data from Filemaker to Coresource; review fields for missing data and communicate this to Editorial; create PowerPoints for pre-sales and sales conferences.
• Attend marketing and sales meetings and launch meetings as required; generate follow up notes on launch meeting and assist with follow up on needed sales materials: ARC letters, etc.
• Assist in organizing the publisher’s presence at sales conference, major trade shows, book festivals, and major international subsidiary rights fairs.
• Run basic inventory and sales reports out of the PD databases on a per request basis.
• Conduct sales and comp title research on Bookscan on a per request basis.
• Additional responsibilities to be determined.

College degree
Entry level and at least 1+ year of experience
Proficiency in Microsoft Suite: WORD, EXCEL, PowerPoint. Experience with Filemaker, CoreSource, and sales databases a plus.
Experience working in a literary agency or for a book publisher in at least one of the following: subsidiary rights, sales, or marketing.

The ideal candidate would have a strong interest in book publishing and the not-for-profit sphere; highly organized with an attention to detail. We are looking for someone who has good analytical skills, excellent oral and written communication and the ability to be a strong team player who enjoys working collaboratively and across departments.

Send your resume and cover letter to; Reference “Subsidiary Rights and Sales Assistant” in the subject line. TNP offers a competitive salary and benefits package. A writing sample will be required for candidates offered an interview.
 About Our  
The New Press publishes books that promote and enrich public discussion and understanding of the issues vital to our democracy and to a more equitable world. These books are made possible by the enthusiasm of our readers; the support of a committed group of donors, large and small; the collaboration of our many partners in the independent media and the not-for-profit sector; booksellers, who often hand-sell New Press books; librarians; and above all by our authors.

The New Press is an Equal Opportunity Employer; persons of color are strongly encouraged to apply.

The New Press is affiliated with the Technical, Office and Professional (TOP) Union, Local 2110 UAW, AFL-CIO. This is a union position.
Subsidiary Rights and Sales Assistant
120 Wall St
31st Floor
Submissions without thoughtful cover letters will not be considered. No phone calls, please.
Job #  17701
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